This Privacy Policy sets out the basis on which FITC Energy Group Inc. and its relevant affiliated entities process personal data in connection with this website, business communications, trade enquiries, onboarding, compliance reviews, and transaction execution.
For the purposes of applicable data protection law, FITC Energy Group Inc. acts as controller in respect of personal data collected through this website and related business interactions to the extent it determines the purposes and means of processing. This Policy applies to website visitors, prospective counterparties, intermediaries, service providers, representatives of corporate clients, job applicants, and other persons whose data is provided to us in the course of legitimate business engagement.
We may collect and process the following categories of personal data, insofar as relevant to the relationship or transaction concerned:
We process personal data strictly for legitimate commercial, legal, and operational purposes, including website administration, responding to enquiries, assessing potential transactions, onboarding counterparties, carrying out due diligence, complying with trade finance and sanctions obligations, negotiating and performing contracts, protecting legal rights, maintaining internal governance controls, and improving website performance and service delivery.
Where required by applicable law, we rely on one or more lawful bases for processing, namely contractual necessity, compliance with legal obligations, legitimate interests pursued by our business or by a relevant third party, and consent where consent is specifically required. Our legitimate interests include prudent commercial communication, transaction administration, compliance assurance, fraud prevention, cybersecurity, internal reporting, and protection of business assets and legal claims.
We may obtain personal data directly from you, from your employer or principal, from counterparties and intermediaries, from public registries and corporate databases, from compliance service providers, from financial institutions involved in a transaction, and from lawful open-source materials used for screening, verification, and risk management.
Personal data may be disclosed on a strict need-to-know basis to affiliated companies, external legal counsel, auditors, banks, insurers, brokers, logistics providers, technology vendors, compliance and verification providers, and competent governmental or regulatory authorities where disclosure is necessary for a lawful business purpose or required by law. We do not sell personal data.
Given the international nature of commodity trading and corporate services, personal data may be transferred to or accessed from jurisdictions outside the country in which it was originally collected. Where such transfers are subject to data transfer restrictions, we take commercially reasonable and legally appropriate steps to ensure an adequate level of protection, including contractual safeguards, restricted access frameworks, and equivalent protective measures.
We retain personal data only for so long as reasonably necessary for the purpose for which it was collected, including for legal, regulatory, tax, contractual, audit, dispute management, and record-keeping purposes. Retention periods may therefore differ depending on the nature of the relationship, the document class, and the applicable compliance framework. Where data is no longer required, it is deleted, anonymised, or securely archived in accordance with internal controls.
We maintain administrative, contractual, organisational, and technical safeguards designed to protect personal data against unauthorised access, misuse, alteration, disclosure, or destruction. These measures include access limitation, document control, credential management, vendor oversight, secure transmission protocols, and internal compliance procedures proportionate to the sensitivity of the data concerned.
Subject to applicable law, you may have rights to request access to personal data held about you, rectification of inaccurate data, erasure in limited circumstances, restriction of processing, objection to processing based on legitimate interests, and data portability where legally applicable. Rights are not absolute and may be limited where processing is required for compliance, legal claims, privileged material, fraud prevention, or overriding legitimate grounds.
Requests should be directed to compliance@fitc-energy.us. We may require reasonable evidence of identity and authority before acting on any request.
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We may amend this Privacy Policy from time to time to reflect legal, operational, or technical developments. The version published on this website will govern as of its stated last updated date.